BYLAWS FOR THE
TOK COMMUNITY LIBRARY ASSOCIATION
PART I − ELECTION OF BOARD OF DIRECTORS
SECTION 1
The Board of Directors shall consist of 7 (seven) members: president, vice-president, secretary, treasurer, librarian, and 2 (two) members-at-large. All directors shall be elected by a majority vote of the members of the association present at the annual meeting provided that a quorum be established. 4 (Four) members of the Association shall constitute a quorum. Length of term of a Board member shall be 3 (three) years. Seats of the Board of Directors shall be designated as A, B, C, D, E, F, and G.Effective only in May 2000:
Seats A and B will be elected for 1 (one) year
Seats C and D will be elected for 2 (two) years
Seats E, F, and G will be elected for 3 (three years)
Thereafter all seats will be elected for 3 (three) year terms.
SECTION 2
All newly elected officers shall assume the duties of their respective offices at the close of that meeting.SECTION 3
Vacancies will be filled by appointment of the Board to serve the remainder of the term of that office.SECTION 4
Meetings may be called when necessary and officers and board members may conduct special business by polling the board members by telephone or other means. Notifications and procedures shall follow State regulations and Roberts Rules of Order except notice may be given by posting notice in 3 prominent locations in the Tok Community. Regular meetings must have notification at least 10 days in advance of the meeting. Special meetings will require a minimum of 24 hours notice.PART II − ELECTION AND DUTIES OF THE OFFICERS
SECTION 1
It shall be the duty of the President to preside at all meetings of the Association and to appoint members to such committees as may be needed.SECTION 2
It shall be the duty of the Vice-president to assume all authority of the president in the event of his absence, inability or death.SECTION 3
The Secretary shall keep and record the minutes of the Association's proceedings and shall send notices of meetings, notify officers of elections, and perform such other duties as his office may require.SECTION 4
The Treasurer shall receive and keep the Association's funds in the bank designated by the Board of Directors and pay out the same only on order of two out of three board members duly appointed by the President at the first regular meetings or from time to time as needed.SECTION 5
The Librarian shall be vested with full authority to supervise the general operation and maintenance of the library. The Librarian shall be responsible for the implementation of library policies as established by the Board of Directors and shall also be responsible for keeping designated hours of use of the library insofar as is possible.SECTION 6
Members-at-large shall be able to vote on all business conducted by the Board.PART III − INVENTORY AND AUDITS
Inventory or a financial audit may be requested by a majority of the Board members.PART IV − AMENDMENTS
These Bylaws may be amended at any meeting by 2/3 (two-thirds) vote of any quorum present.PART V − POLICIES
Board of Directors shall establish all policies necessary for operation of the Tok Community Library Association.PART VI − DISSOLUTION
In addition to the requirements of Article VII of the Articles of Incorporation, if this association has a gaming permit from the State of Alaska at the time of its dissolution, all proceeds from gaming will be transferred to another organization, preferably based in Tok, which holds a gaming permitAdopted at regular meeting held on January 30, 2002, by a vote of 4 in favor, none opposed.
Section 4 amended at regular meeting held on October 1, 2003.
Section 1 amended at annual meeting May 12, 2004
Part VI added at regular meeting held on November 2, 2023.